Accounts Receivable Administrator


Job Description

The Accounts Receivable Administrator reports to the Controller.This work involves the processing of all accounts receivable and cash management transactions (including tracking of purchase orders).

Typical Duties

  • Timely, accurate and daily data entry, invoices and monthly statements
  • Maintaining vendor accounts and our filing system with supporting documentation in a timely and efficient manner keeping statements up to date
  • Preparing monthly reports
  • Contacting vendors, both internal and external, on a regular basis to investigate and resolve any customer concerns or inquiries
  • Compose, matching and posting invoices daily
  • Good communication skills and the ability to have a good rapport with customers are crucial
  • Develop and uphold customer relations, solve problems and preform credit checks on new or existing customers
  • Responsible for communicating with customers via phone, email, mail and/or personally
  • Accountable for carrying out all collection and reporting activities according to specific deadlines
  • Monthly reconciliation of customer/vendor and routine maintenance of accounts
  • Preparation of Allowance for Doubtful Accounts on a quarterly basis and at year end
  • Monitoring all customer account details for non-payments, delayed payments, and any other irregularities
  • Sustain accounts receivable customer files and customer service agreements
  • Respond to credit checks as well as the preparation and submission of application to vendors
  • Maintenance of customer service agreements
  • Verify that transactions comply with financial policies and procedures
  • Preparation of Over 90 days AR Report on a monthly basis
  • Ensuring to meet all accounts receivable month-end cut off deadlines

Knowledge, Skills and Abilities

  • Intermediate computer skills - written and oral
  • Extremely detail oriented
  • 3-5 years Accounts Receivable experience
  • Simply Accounting

Training and Expertise

  • Completion of high school, Some college/vocational or technical training


IVIS promotes from within.
Qualified employees will be given preference. 



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